While planning your wedding, choosing the right venue is one of the biggest decisions you’ll make on your big day. The right venue matches your style and ensures the entire event runs smoothly and successfully. But many couples make mistakes that lead to stress, extra costs, or last-minute changes, which can spoil your big day. To prevent this frustrating situation, you must avoid common mistakes when choosing a wedding venue.
1. Not Checking the Guest Capacity Properly
One of the biggest mistakes couples make when choosing the wedding venue by only look at its beauty and ignore its capacity. As a result of this, it can not comfortably fit all its guests. Sometimes a place looks large in photos, but once all the tables, chairs, and decor are set up, it looks crowded.
To avoid this, ask managers about the maximum capacity for both seated and standing arrangements. It will be better to choose a large venue than a small one to avoid squeezing everyone into a small space. By this approach, your guests will feel relaxed and enjoy the event comfortably.
2. Don’t Ask the Hidden Costs
Sometimes, couples choose a venue at a cheap price, but after that, they may add extra charges. These extra charges include cleaning fees, setup fees, taxes, overtime charges, or separate fees for tables and chairs. Couples often ignore these hidden charges, which can mean exceeding their budget at the end. Before finalizing any venue, request a complete quote and ensure everything is clear. A transparent venue service always explains all the costs up front.
3. Overlooking Weather Conditions for Outdoor Venues
Outdoor weddings look beautiful and leave couples and guests with memorable moments. But outdoor weddings’ success depends heavily on the weather. One common mistake couples make is choosing an outdoor venue without a backup indoor plan. Harsh weather, such as rain, heavy wind, or extreme heat, can spoil your event if you are not prepared. This is why you always ask the venue manager if they offer an indoor area or a covered area in case the weather changes suddenly. It’s essential for your wedding food, decor, or guests.
4. Not Visiting the Venue in Person
Photos and videos of the venue can be helpful, but they won’t show the full reality. An in-person venue visit is essential to understand important aspects such as lighting, parking, space, and overall atmosphere.
Some people overlook the visit and depend only on the online look of the venue. But later they can find several issues such as limited parking, less space, poor lighting, or noise from nearby roads. To avoid these types of situations, you should schedule a physical visit before booking and thoroughly check all the things.
5. Forgetting About Guest Convenience
A beautiful venue can make your day, but always take care of your guests’ convenience as they can easily reach the venue. Consider a place that is not too far and has a perfect parking system. Moreover, choose a venue that is not hard to locate for easy accessibility for elderly guests, children, and people with disabilities. The place has enough seating, clean washrooms, and a comfortable structure. This type of venue keeps your guests happy and helps the event go smoothly.